OSLC COVID-19 SAFETY PLAN

As a team, we feel that it is important to trust God, step out in faith & empower our congregants to make their own decisions. We have focused our protocols on the first 3 levels of protection (elimination, engineering controls and administrative controls) & feel that because we have done so, we can leave the choice of 4th level protection (PPE) up to the individual congregants.

WORKPLACE RISKS

  • Our COVID-19 Team, all staff, council members & volunteers that would participate in a service have been involved in reviewing and discussing our church.
  • We have suitable individual office or desk space and have identified appropriate rooms to gather for meetings and sufficient room to move about, in and around the building
  • We have identified job tasks and processes where staff & volunteers would have been close to one another or members of the public.
  • We have discussed, posted, implemented and practice proper physical distancing, and proper handwashing technique. We have information posted about proper respiratory etiquette, and non-surgical mask use. We have added plexiglass to music stands so that we can continue to safely worship through song.
  • We have identified the tools and equipment that we share usage of and implemented increased cleaning of these.
  • We have identified surfaces such as doorknob, door handles, light switches, desks, tables, counters, buttons etc. that we regard as high touch surfaces. Most of our lighting is automatic and therefore will not be a high touch surface.

IMPLEMENT PROTOCOLS TO REDUCE THE RISKS

  • The COVID-19 Policy & Procedure Team has created, updated, and reviewed protocols specific for our Sunday Worship Services, Communion, General Building Use (for council or other church meetings) and also for use by outside groups that use the space – AA, TOPS, SDA, GA.
  • A COVID-19 Policy & Procedure binder has been created for ease of reference for applicable provincial orders, notices, guidelines, and recommendations along with support from the WorkSafe BC website.

*Note: we will look at implementing procedures for safely resuming other regular activities such as Bible Studies, Fellowship Time & Special Events, after we have resumed Sunday Worship Services

FIRST LEVEL PROTECTION (Elimination)

  • All staff, council members, volunteers, membership, mailing list & visitors will be made aware of the COVID-19 Policy & Procedure binder and will are kept informed by the COVID-19 Policy & Procedure Team when changes are made.
  • We have established and posted the occupancy limit for our church at 50 people. This applies to all activities taking place on church property. Limiting the number of people in the church at one time is an important way to ensure physical distancing is maintained.
  • To reduce the number of people at the church at one time, we have considered online worship & community options, virtual meetings, rescheduling work tasks, and limiting the number of people at the church.
  • We have established and posted occupancy limits for all rooms on the ground floor of the church. Our resident caretaker is responsible for the second level which is separated from the rest of the church by a door.
  • We have posted information reminding people to maintain physical distancing of 6 ft (2m) and have implemented measures that allow for everyone to maintain physical distancing

SECOND LEVEL PROTECTION (Engineering)

  • All staff, council members, volunteers, membership, mailing list & visitors will be made aware of the COVID-19 Policy & Procedure binder and will are kept informed by the COVID-19 Policy & Procedure Team when changes are made.
  • Each of the 2 offices (main office & Pastor’s office) are enclosed with doors & windows that can remain closed if necessary.
  • We have installed plexiglass barriers on music stands for our singers & have made use of other barriers (rolling stand in Narthex – for usher to stand behind, solid counter that helps to separate our sound tech from people entering the sanctuary on a Sunday morning) to assist staff, volunteers, and congregants to maintain a 6 ft. distance from others.
  • We have established and posted occupancy limits for all rooms on the ground floor of the church. Our resident caretaker is responsible for the second level which is separated from the rest of the church by a door.
  • We have included barrier cleaning in our protocols.

THIRD LEVEL PROTECTION (Administrative)

  • We have identified policies & procedures for how staff, volunteers, congregants & visitors should conduct themselves.
  • Each of the 2 offices (main office & Pastor’s office) are enclosed with doors & windows that can remain closed if necessary.
  • We have clearly communicated these policies & procedures to staff, volunteers, congregants & visitors. (by way of signage – occupancy, proper hygiene, mask wearing, email/mail, website, facebook, posting in the church, sandwich boards, and by reminding people of them when we gather)
  • All staff, volunteers, congregants & visitors have been made aware of the ‘Covid-19 Policy & Procedure Binder’.

FOURTH LEVEL PROTECTION (Personal Protective Equipment)

  • We have focused our protocols on the first 3 levels of protection (above) & because we have done so, we have left the choice of using 4th level protection (PPE) up to the individual. There are a few situations where we do ask people to use a mask or shield. (leaving to use the washroom during service & when singing along).
  • We have information posted about proper respiratory etiquette, and mask use for those who choose to use them.
  • We have clearly communicated these policies & procedures to staff, volunteers, congregants & visitors. (by way of signage – occupancy, proper hygiene, mask wearing, email/mail, website, facebook, posting in the church, sandwich boards, and by reminding people of them when we gather)
  • Masks have been made available for those who choose to use them.

CLEANING & HYGIENE PRACTICES

  • We have reviewed the information on how to clean and disinfect surfaces.
  • We have 4 Handwashing Stations and 8 Sanitizing Stations throughout the building that are accessible to everyone.
  • Information about proper handwashing technique has been posted at each handwashing station.
  • We have made 10 Cleaning Sprays & 10 Microfiber cloths available throughout the building to be used as needed.

DEVELOP POLICIES

  • Our signage at the entrance tells people to please not enter the building if they are experiencing any COVID-19 symptoms and to call Healthlink BC or have been outside of Canada within the last 14 days. It also reminds those who do enter, to clean their hands & maintain physical distancing while in the building.
  • Supplemental policies, accommodations & protocols for ‘unique’ situations are being developed.

DEVELOP COMMUNICATION PLANS & TRAINING

  • Monthly council meetings, email communications (mailouts/phone calls when necessary) online posts, pertinent handouts, posted signage, verbal communication, and the creation of our COVID-19 Safety Plan, Procedures for Sunday Morning Worship & Communion, and COVID-19 Safety Plan binder help keep staff, church council, volunteers, congregants & visitors everyone up-to-date.
  • Training & Info Sessions for staff and volunteers will be available where necessary.

MONITOR YOUR WORKPLACE AND UPDATE YOUR PLANS AS NECESSARY

  • Our COVID-19 Policy & Procedure Team have a safety plan, policies & procedures in place, and will continue to regularly monitor and adjust situations as needed.
  • All staff, council and volunteers have been and will continue to be involved in any, and all health and safety concerns for themselves and all who enter our building.

The COVID-19 Policy & Procedure team has taken time to carefully develop this COVID-19 Safety Plan by prayerfully seeking God’s guidance & by following the six-step process provided by WorkSafe BC called, ‘COVID-19 and Returning to Safe Operation’. We have created a Full COVID-19 Policies & Procedures Binder that will be located in the church office.
In addition, the committee has also used the following resources:

PROCEDURES FOR SUNDAY MORNING WORSHIP

It will take time to give everyone their space, to get set up, seated and to exit after the service. Please plan to arrive 15-20 minutes early. Thank you for being mindful, gracious & patient with each other.

Note: We are not requiring the use of any PPE (Personal Protective Equipment) such as masks, face shields, or gloves in order to enter the building or worship with us, however there are a couple of situations that that a mask may be necessary. (see below)

CONGREGANT/VISITOR PROCEDURES:

  • The Front Door of the building is a one-way enter-only door.

  • When you arrive, please line up behind lines marked along the covered pathway.

  • Take time to read, the sandwich boards along the pathway. Please do NOT enter if you are experiencing any of the symptoms listed or have been outside the country in the last 14 days.

  • STOP when you get to the front door & wait for an usher to direct you.

  • When you enter, please sanitize (or use the washroom to wash your hands) & an usher will be waiting to take attendance. You can wear a mask if you choose to, however they are not required. *offerings can be left here*

  • An usher will be in the sanctuary to direct you to your seat (starting with pew #1 & working backwards) One pew will seat 1 family of 3+, 1 couple + 1 single, or 1 single on either end.

  • Music is an important part of our worship service and there will be a music team leading us behind plexiglass. We invite you to hum along with the music. If you choose to sing along, please use a mask or face shield.

  • Remain in your spot/pew for the duration of the service. If you need to exit the building, please walk up to the front, and exit the sanctuary using the one-way emergency exit on the right.

  • If you need to use the Washroom, we recommend doing so before or after the service when physical distancing can be maintained. If you need to the washroom during the service, please wear a mask or shield & use the rear doors of the Sanctuary where you originally entered to both exit & re-enter during the service. • When the service is over, please remain in your seat until an usher directs you to leave via the one-way emergency exit at the front of the sanctuary on the right, pew by pew. *offerings can be left here*

  • Take your bulletin with you so that you can continue to reflect on the readings & sermon. (and to limit contact)

  • If you need to stay after the service (for prayer with an elder, are part of post-service clean up etc.) please remain seated until the rest of the congregation has left.

  • Important: If you begin to feel ill during the service, please excuse yourself immediately & exit via the one-way emergency exit at the front of the sanctuary (or other closer exit), using hand sanitizer on your way out. Consult the BC COVID-19 Self Assessment Tool or call 811 for guidance related to testing and self-isolation.

    EMERGENCY PROCEDURES:

    EARTHQUAKES

    • Remain calm.
    • Drop & Shelter in place, getting under something substantial if possible. (eg. In the Sanctuary, getting down beside a pew

    FIRE

    • Remain calm.
    • Move quickly and orderly to the nearest safe exit (which might be behind you) and helping anyone else who needs it along the way.
    • Once outside, gather at the ‘muster point’ which is around the back of the shed (the side with the white welcome sign) so that you can be accounted for before you leave.
    • Check that everyone in your immediate area is out safely.